All information provided by participants will be used for reservation and management of “InnoCarnival 2025” activities and related activities, as well as dissemination of related programme details. It is voluntary for participants to supply the personal data requested to The Hong Kong Federation of Youth Groups and the information will be treated in compliance with the Personal Data (Privacy) Ordinance (Cap 486) under the Law of Hong Kong. Details please find HKFYG Privacy Policy.

All personal information provided by participants will be destroyed after the completion of all activities relating to “InnoCarnival 2025”.

Participants shall agree and follow the terms below for reservation:

1. Sign up a user account: Sign up a "Type A: Families / Small Groups / Individuals" Account OR "Type B: Schools / Groups / Charities" Account using a valid personal email address.
   1. "Type A: Families / Small Groups / Individuals" Account: Maximum 3 participants aged below 18 and 5 participants aged 18 or above could be registered under each Type A Account.
   2. "Type B: Schools / Groups / Charities" Account: Suitable for schools, organisations and charities. If groups would like to visit the physical exhibition of InnoCarnival 2025, please submit the "Registration Form for Group Visit/School Bus Rental Subsidy". School bus rental subsidy is only applicable for primary, secondary, and special schools. Applicants must follow the instruction of application and submit the relevant documents.
   3. Valid email address is required for account registration and subsequent notification. Please check both "inbox" and "junk mail".
   4. For registering participants and contact person, please provide the real name required for activity check-in and contact purpose. E-certificate of participation will be issued to participants attended the designated activities. Please ensure the name of participant and the email address are provided accurately for the certificate issuance.
2. Sign in: Sign in your account with the registered email address and password to proceed activities enrolment or registration of group visit (only available for Type B Account).
3. Activities enrolment: Select the activities according to dates, and target grade/age range of participants.
   1. All activities will be conducted in Cantonese unless specified.
   2. Each participant could online enroll a maximum of one physical activity on the same event day (no matter if it is a physical workshop or a physical parent-child workshop, it is considered as ONE physical activity). The cut-off time for online enrolment of activities is three days prior the event date. The online quotas are limited and will be offered on a first-come, first-served basis while quota lasts.
   3. Each participant could online enroll a maximum of one online activity on the same event day. 
   4. Each participant could online enroll multiple online seminars on the same event day. The cut-off time for online enrolment of activities is three days prior the event date. The online quotas are limited and will be offered on a first-come, first-served basis while quota lasts.
   5. The grade/age of participants should fall into the targeted grade/age range of activities. Time interval between reserved activities must not be overlapped (including physical activities and online seminars).
   6. Participants of parent-child workshops must be accompanied by at least ONE, no more than TWO adults.
   7. "Type B: Schools / Groups / Charities" Account could NOT be used for application for InnoTech DIY@Home Learning Kit.
   8. Each participants from Type A Account could apply for a maximum of ONE set of InnoTech DIY@Home Learning Kit.
4. Successful enrolment of activities: Successful applicants will receive an email confirmation. A note will also be sent for cancelled application. Users can review the enrolment record in the "Manage My Booking" page after login the accounts.
5. Application for School bus rental subsidy: Applicants will receive a "Preliminary Approved" email right after submission of the registration form. Applicants must follow the instruction of application and submit the relevant documents. If the application status is shown as "waitlisted", applicants will receive a waitlist notification email. If there are cancellation of or ineligible applications from other schools after the conclusion of InnoCarnival on 26 Oct 2025, waitlisted applicants will be first filled in according to the order of the waiting list and will be notified by email as soon as December. (The order of the waiting list is based on the time of application submission). Please pay attention in due course.
6. Physical Activities Check-in: Participants should arrive at the designated location and report to staff at the designated check-in time for on-site check-in according to instructions in the confirmation email.
   1. Participants must present the confirmation email for on-site check-in.
   2. The organiser reserves the right to disqualify a participant from participating in the workshop if he/she fails to check-in at the designated location and report to staff at the designated check-in time specified in confirmation email.
7. Online Workshops Check-in: All online workshops will be conducted by designated Cloud Meeting Software. Meeting ID and password will be sent to participants by email three days prior the activity day.
   1. Material packs (if any) will be delivered by courier regard to the applicant's provided address one week before the activities are held. Please make sure that the address entered is correct. In case of loss or damage, the organiser will not redistribute the material packs.
   2. Users can only enter ONE delivery address when registering for more than one participant for the same session of online workshop (with material packs). The address will be subject to the final record that we have received. Applicants will receive an e-mail after the material pack has been delivered, please pay attention to the delivery notice.
8. Online Seminars check-in: Meeting ID and password will be sent to participants by email three days prior the activity day.
9. Redemption of InnoTech DIY@Home Learning Kit: Applicants of InnoTech DIY@Home Learning Kit should redeem the kits at the appointed date and venue by themselves. Instruction or tutorial video will be uploaded onto the innocarnival.hk website.
10. The Organiser reserves the final rights of decision under all circumstances.